Sheet Setup Guides

What You Will End Up With: One sheet with your jobs grouped by day or time, each with the number of people you need.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose VolunteerSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Add All The Jobs At Once

   Tap Add Several At Once, choose Paste a list, and type one job per line. Put a time or day in Put These Under Section, like Sunday 9:00 AM.

4. 4

   Set The Numbers

   Every job starts with the same number of spots. Tap each job to change it, like Setup Crew to 4.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• For more than one day or service, paste the same list again with a new section name.
• Add a short note to a job if people need to know where to go or what to wear.

What You Will End Up With: A calendar of dates where helpers pick a day to bring a meal and see the delivery details once they sign up.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose CareSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Fill In The Family Details

   Add the delivery address, best time, family size, likes and allergies. Helpers only see the address after they sign up.

4. 4

   Pick The Meal Days

   Choose the dates that need a meal. Skip days when family or friends already have it covered.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• Ask the family before sharing their address.
• Mention a cooler on the porch if the family may be resting.

What You Will End Up With: A list of dishes and supplies grouped by kind, with a limit on each, so you never get 12 desserts and no rolls.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose PotluckSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Add The Items

   Tap Add Several At Once, paste one item per line, and use sections like Mains, Sides and Desserts.

4. 4

   Set The Limits

   Tap each item and set how many people can bring it.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• Ask people to say what dish they are bringing in the note box.
• Add a line for paper goods and ice. They are always forgotten.

What You Will End Up With: Back to back times that each fit one person or group, so nobody double books.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose AppointmentSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Make The Time Slots

   Set your start, end and visit length. EverySlot makes the times for you, like 3:00, 3:15, 3:30.

4. 4

   Remove Breaks

   Delete any times when you are not free.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• Connect your Google Calendar so EverySlot can warn you about busy times.
• For courts or rooms, add a price to each time if you charge.

What You Will End Up With: A simple yes, maybe or no reply with a head count. No slots to fill.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose RSVPSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Choose The Reply Words

   Keep the usual words, or turn on Fundraiser words like Donation Only, or type your own.

4. 4

   Add A Payment Link

   For a fundraiser, turn on the payment link and add a note like $10 suggested donation.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• Set a reply by date so you can give the caterer a count.
• Guests can reply without making an account.

What You Will End Up With: Sessions with a set number of seats. When a class fills, people can join the waitlist.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose ClassSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Add Each Session

   Add a slot for each session with its date and time.

4. 4

   Set The Seat Limit

   Tap each session and set the number of seats. Turn on the waitlist if you want one.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• Add the room and what to bring in the description.
• Copy the sheet each term so the class list starts fresh.

What You Will End Up With: Days with meal choices, and a count of each meal so the kitchen knows exactly what to make.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose MealSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Add The Days

   Add each meal day.

4. 4

   Add The Meal Choices

   Under each day, add the choices. Guests type how many of each they want.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• Add the price per plate if you collect money.
• Close sign ups a few days early so the kitchen can shop.

What You Will End Up With: A pad that resets each week, so visitors and members can say they were here, with a report for the office.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose WelcomeSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Set Up The Pad

   Choose which questions to show and the service times.

4. 4

   Print The Flyer

   Tap Download WelcomeSlots flyer to print a QR code sign for the pews.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• The pad resets on its own each week. You do not need to copy it.
• Check the attendance report on Monday morning.

What You Will End Up With: A short poll where people mark yes, maybe or no for each time, or pick from your answers.

1. 1

   Sign In And Open Organize

   Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

2. 2

   Pick The Sheet Type

   Make a new sheet and choose VoteSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.

3. 3

   Add The Choices

   Add each time or answer as a choice. For a plain question, use QuestionSlots instead.

4. 4

   Share And Wait

   Send the link and check back. The top choice is easy to see.

5. 5

   Look It Over And Publish

   Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

• Set a close date so the poll does not run forever.
• Once you choose, tell everyone the winning time.