Step by step

Sheet Setup Guides

Pick the kind of sheet you are making. Each guide walks you through it, and you can print the PDF to hand to a new leader.

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CareSlots Walkthrough

Step 1 of 8 · Make The Sheet

Sign In And Open Organize

Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.

Open Organize

Download The PDF

VolunteerSlots

Sunday rotas, nursery, greeters, setup crews and event helpers.

What You Will End Up With: One sheet with your jobs grouped by day or time, each with the number of people you need.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose VolunteerSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Add All The Jobs At Once
Tap Add Several At Once, choose Paste a list, and type one job per line. Put a time or day in Put These Under Section, like Sunday 9:00 AM.
4
Set The Numbers
Every job starts with the same number of spots. Tap each job to change it, like Setup Crew to 4.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

For more than one day or service, paste the same list again with a new section name.
Add a short note to a job if people need to know where to go or what to wear.

Download PDF

CareSlots

Meals when a family has a new baby, surgery, or a loss.

What You Will End Up With: A calendar of dates where helpers pick a day to bring a meal and see the delivery details once they sign up.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose CareSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Fill In The Family Details
Add the delivery address, best time, family size, likes and allergies. Helpers only see the address after they sign up.
4
Pick The Meal Days
Choose the dates that need a meal. Skip days when family or friends already have it covered.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

Ask the family before sharing their address.
Mention a cooler on the porch if the family may be resting.

Download PDF

PotluckSlots

Church dinners, team parties and picnics where people bring food.

What You Will End Up With: A list of dishes and supplies grouped by kind, with a limit on each, so you never get 12 desserts and no rolls.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose PotluckSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Add The Items
Tap Add Several At Once, paste one item per line, and use sections like Mains, Sides and Desserts.
4
Set The Limits
Tap each item and set how many people can bring it.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

Ask people to say what dish they are bringing in the note box.
Add a line for paper goods and ice. They are always forgotten.

Download PDF

AppointmentSlots

Parent conferences, pastor office hours, interviews, and court or room rentals.

What You Will End Up With: Back to back times that each fit one person or group, so nobody double books.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose AppointmentSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Make The Time Slots
Set your start, end and visit length. EverySlot makes the times for you, like 3:00, 3:15, 3:30.
4
Remove Breaks
Delete any times when you are not free.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

Connect your Google Calendar so EverySlot can warn you about busy times.
For courts or rooms, add a price to each time if you charge.

Download PDF

RSVPSlots

Banquets, parties and fundraisers when you only need to know who is coming.

What You Will End Up With: A simple yes, maybe or no reply with a head count. No slots to fill.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose RSVPSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Choose The Reply Words
Keep the usual words, or turn on Fundraiser words like Donation Only, or type your own.
4
Add A Payment Link
For a fundraiser, turn on the payment link and add a note like $10 suggested donation.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

Set a reply by date so you can give the caterer a count.
Guests can reply without making an account.

Download PDF

ClassSlots

Workshops, Bible studies, trainings and classes with a seat limit.

What You Will End Up With: Sessions with a set number of seats. When a class fills, people can join the waitlist.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose ClassSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Add Each Session
Add a slot for each session with its date and time.
4
Set The Seat Limit
Tap each session and set the number of seats. Turn on the waitlist if you want one.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

Add the room and what to bring in the description.
Copy the sheet each term so the class list starts fresh.

Download PDF

MealSlots

Community dinners and lunches where guests choose a meal and how many.

What You Will End Up With: Days with meal choices, and a count of each meal so the kitchen knows exactly what to make.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose MealSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Add The Days
Add each meal day.
4
Add The Meal Choices
Under each day, add the choices. Guests type how many of each they want.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

Add the price per plate if you collect money.
Close sign ups a few days early so the kitchen can shop.

Download PDF

WelcomeSlots

The weekly friendship pad in worship.

What You Will End Up With: A pad that resets each week, so visitors and members can say they were here, with a report for the office.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose WelcomeSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Set Up The Pad
Choose which questions to show and the service times.
4
Print The Flyer
Tap Download WelcomeSlots flyer to print a QR code sign for the pews.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

The pad resets on its own each week. You do not need to copy it.
Check the attendance report on Monday morning.

Download PDF

VoteSlots

Finding the best meeting time, or asking the group a question.

What You Will End Up With: A short poll where people mark yes, maybe or no for each time, or pick from your answers.

1
Sign In And Open Organize
Go to everyslot.org, sign in, and tap Organize. Check that the right group is picked at the top.
2
Pick The Sheet Type
Make a new sheet and choose VoteSlots. Type a clear name, set the date, and add the place. It opens as a Draft, so nobody sees it yet.
3
Add The Choices
Add each time or answer as a choice. For a plain question, use QuestionSlots instead.
4
Share And Wait
Send the link and check back. The top choice is easy to see.
5
Look It Over And Publish
Check every name and number, then tap Publish. Tap Copy Link and send it in your email or group text, or print the QR code.

Helpful Tips

Set a close date so the poll does not run forever.
Once you choose, tell everyone the winning time.

Download PDF

Use it again

Make Any Sheet A Reusable Template

Every sheet stays saved in Organize. Keep a master copy and copy it instead of starting over.

1
Make A Master Copy
In Organize, tap the small copy icon next to your sheet (Make A Copy Of This Sheet). Name the copy with MASTER at the end and leave it as a Draft. Never publish the master.
2
Copy The Master When You Need It
Next time, tap the copy icon on the master. You get a fresh Draft with every slot, note and number. Nobody's names come along.
3
Rename, Change The Date, Publish
Type the new name and date, adjust anything that changed, then tap Publish and share the new link. The master stays clean for next time.

Only need the slots? Inside any sheet, tap Copy slots from another sheet and pick an old one.